ShowCase Posters
Reference Information for 2008's Event
New Bill G Media Template and Poster Resources file ©
To get started, download our Bill G Media 42 x 68" PowerPoint Template and Poster Resources file ©.
Hey—Bill G invented the ShowCase template when he pioneered poster printing at CWRU! And our Poster Resources file contains the most up-to-date logos, branded color swatches and resources you won't find other places!
This year we're limiting special pricing to the standard 42 x 68" size that I created for Research Administration for the first ShowCase event. (see Pricing details below)
Click here to go to Templates page
Pricing
- Exclusively for ShowCase 2008, the 42" x 68" poster will be priced at $65, before reimbursement*
- With Bill G Media's excellent service and standard freebies, this is your best ShowCase value—regardless of subsidy*.
ShowCase submitters to Bill G Media will receive a $5 gift card to their choice of Starbucks or MacDonalds.- Poster tubes and delivery to a campus office or lab are free (as always)!
- After delivery, an invoice with payment instructions will be emailed to the submitter. Payment may be made online with credit card or P-card, or by personal or university check. Be aware that a receipt cannot be given until payment is received, and university payment by check has taken as long as 4 months.
- This year due to changes on campus, obtaining the $60 reimbursement from Research Administration is the responsibility of the presenter.
*NOTE: Research Administration says ShowCase presenters are allowed the use of outside printers—without specifiying who you may or may not use. Their 2008 site says this in 3 different places, none of which restrict your choice of vendor. Nor does the reimbursement form indicate any restrictions.
Quoting from the 2008 Research ShowCase site (copied 4/6/08):
"Poster Reimbursement
If you use Printing Services or Kelvin Smith Library there is no need for reimbursement. If you choose to print your posters elsewhere Research ShowCASE will reimburse the presenter for the cost associated with printing at an outside service (up to $60).For posters printed elsewhere, please campus mail your receipt and completed poster reimbursement form to Research ShowCASE, Sears Library, Room 664."
Nevertheless, our pricing for ShowCase posters is set so that you will still get a better price from Bill G Media than from Printing Services—even without the $60 reimbursement.
Insanely Extended Deadline!
- ShowCase files submitted by 10 PM Friday, April 11, 2008 will receive a PDF proof via email. Responses (either approval to print or a revised PPT file) are required within 24 hrs of receiving the proof. After 24 hrs if there is no response, we will print the file in order to meet the conference deadline.
- After this date, files may still be submitted, but it may be no longer possible to provide proofs, —we will notify you by email and print your file without a proof to still meet the deadline.
- Should all printing time-slots become filled prior to this deadline, a notice will be posted on this Web page and submitters after this point will be notified by email as soon as possible. Files submitted during the hours of 8:30 AM to midnight should receive confirmation (within about 2 hours) that your file can be printed.
- Posters will be printed and delivered in the order they are received and approved.
- Some last-minute entries may be delivered Wednesday morning (April 16th). Typically all deliveries are before 9:30 AM.
Supported Formats
- PowerPoint files (PC or Mac) set up as a poster using the 42" x 68" template are fine. Other sizes do not receive discount pricing for ShowCase.
- The new Bill G Media Poster Resources.ppt file has tips, logos and other resources for poster presenters!
- Please use only common fonts to avoid printing errors. OpenType is best since special math and greek characters are built right in to the typeface.
- Note: Beware that several new effects found in PowerPoint 2007 are not for tested for high resolution printing! For example, shadows, plastic text, glows, transparency and bevel effects have proven to be buggy. Until Microsoft fixes these bugs, do NOT use them.
- InDesign or Illustrator files (up to vCS3) are acceptable. Illustrator has a bug printing JPG files, so use TIFF files instead.
- If producing a PDF from InDesign, beware of printing bugs occasionally created by drop shadows and soft-edge effects.
- PDF files from PowerPoint are accepted if made using Bill G's directions and all fonts are embedded. Those instructions are found on this Web site, and in the Poster Resources.ppt file.
PDF disclaimer: We are not responsible for errors if you use a font that does not embed and that we do not have, or if you do not follow our PDF directions carefully.
File Submission
- Submit all poster files as email attachments to Bill Garriott (bill@billgmedia.com) with "Showcase" in the subject line.
- In body of email include: name, phone, building & room poster should be delivered to (no dorms), and preference of Starbucks or MacDonalds gift card.
- You will receive an acknowledgement of your email. Those submitted in time will be emailed a PDF proof within a few days.
- Files must be named using your First & Last name with Department abbreviation. (Example: David Smith_Physics.ppt)
- Submit multiple posters using the same name followed by numbers: David Smith_Physics-1.ppt, David Smith_Physics-2.ppt, etc. This keeps all your files grouped in our queue, so that we may print and deliver them together!!
- Posters properly submitted by deadlines will be completed and delivered in order of submission. Extremely late entries may be delivered Wednesday morning (April 16th). Typically all deliveries are before 9:30 AM.
- After delivery of completed poster to building/room specified by submitter, Bill G Media will email an invoice with payment instructions.
- This year due to changes in university procedures, obtaining the $60 reimbursement from Research Administration is the responsibility of the presenter.